Privacy Policy

The controller responsible for processing personal data is:

Daniel von Boros – raumideenwerk

Kolonnenstraße 8

10827 Berlin

Germany

Email: mail@raumideenwerk.com

Phone: +49 160 495 8148

This Privacy Policy explains how personal data is processed when you visit raumideenwerk.com, contact me or work with me.

Personal data is information relating to an identified or identifiable individual. It may include names, contact details, IP addresses, messages and personal information in plans, documents and photographs of homes.

This website is hosted by ALL-INKL.COM – Neue Medien Münnich, proprietor René Münnich, Hauptstraße 68, 02742 Friedersdorf, Germany.

When you access the website, your IP address, requested pages and files, access times and technical browser and connection information are processed. Depending on your browser settings, the previously visited page may also be transmitted.

Processing serves to deliver the website, ensure its stability and security, and detect and resolve technical errors.

The legal basis is Article 6(1)(f) GDPR. My legitimate interest is the secure and reliable operation of the website.

Further information: all-inkl.com/datenschutzinformationen/

When you contact me, I process the information you provide, particularly names, email addresses, telephone numbers, message content, appointment preferences and any project documents.

Email transmission and the email account are provided through ALL-INKL.COM. This involves processing message content, sender and recipient addresses, attachments where applicable, and technical sending and receiving data.

The data is used to handle your enquiry, prepare proposals, arrange appointments and carry out your project, including related follow-up questions. Your contact details are not used for newsletters or other marketing communications.

For contract-related enquiries, the legal basis is Article 6(1)(b) GDPR. For other matters, it is Article 6(1)(f) GDPR. My legitimate interest is handling your enquiry appropriately.

Providing your information is voluntary. Without the necessary contact and project information, I may be unable to handle your enquiry.

I use Apple iCloud and Google Calendar to store contact details and appointments and make them available across devices. Google Calendar is also used to arrange appointments.

Data may include names, email addresses, telephone numbers, appointment times, locations and necessary organisational notes. Appointment invitations transmit the necessary information to invited participants.

Processing to enter into and perform a contract is based on Article 6(1)(b) GDPR. Additional organisation and synchronisation are based on Article 6(1)(f) GDPR. My legitimate interest is reliable communication and orderly appointment management.

The provider of iCloud for users in Germany is Apple Distribution International Ltd., Hollyhill Industrial Estate, Hollyhill, Cork, Ireland.

Apple privacy information: www.apple.com/legal/privacy/en-ww/

Google privacy information: policies.google.com/privacy?hl=en

To plan and carry out a project, I process necessary information such as room dimensions, floor plans, photographs, design preferences and the intended use of rooms.

Photographs of homes may contain personal information, including recognisable individuals, family photographs, documents or clues about residents and the property's location.

Processing data necessary for the agreed planning services is based on Article 6(1)(b) GDPR. Please provide only information necessary for the project and avoid unnecessary information about other individuals.

Publication and transmission to AI services are separate from internal project work and are described in the following sections.

I use ChatGPT Plus by OpenAI and Claude Pro by Anthropic to support image editing and the creation of visualisations.

Project images, plans, editing instructions and generated outputs may be transmitted to and processed by the respective service.

Unnecessary identifying information is removed before transmission. Editing the resulting image later does not change the fact that an original containing personal data has already been transmitted to the provider.

Where personal project content is to be transmitted for optional AI processing, I obtain separate, informed consent under Article 6(1)(a) GDPR beforehand. The consent identifies the service and purpose. It may be withdrawn at any time with effect for the future.

ChatGPT Plus and Claude Pro are used as individual subscriptions. Paying for these services does not guarantee that all content is processed exclusively on my behalf or without possible use to improve the services.

For ChatGPT, the European Privacy Policy identifies OpenAI Ireland Limited, 1st Floor, The Liffey Trust Centre, 117–126 Sheriff Street Upper, Dublin 1, D01 YC43, Ireland, as controller for the processing described in that policy.

OpenAI privacy information: openai.com/policies/eu-privacy-policy/

Anthropic privacy information: www.anthropic.com/legal/privacy

Edited project images may be published on this website to illustrate my services, provided the necessary image and usage rights exist and no conflicting confidentiality agreements apply.

For publication without consent relating to personal data, I use only images that do not allow clients, residents or other individuals to be identified. Individuals, personal belongings, documents, location clues and, where necessary, views through windows are removed or sufficiently altered. Identifying metadata is also removed.

The assessment also considers captions, publication context and additional information reasonably available. Retouching or AI editing alone does not guarantee anonymity.

If you do not want even anonymised images of your project to be used, you may inform me at any time without any prescribed form, for example by emailing mail@raumideenwerk.com. I respect this restriction and remove the affected images from publications under my control.

Where personal data remains or identification cannot reliably be ruled out, I publish images only with the prior, freely given and purpose-specific consent of the individuals concerned under Article 6(1)(a) GDPR. A failure to object does not constitute consent.

Consent may be withdrawn at any time with effect for the future. Copies already made or content redistributed by third parties may not be fully recoverable.

This Privacy Policy does not replace any necessary contractual agreement concerning image and usage rights.

Your contact details are shared with companies providing trade services only after consulting you and obtaining your express consent.

I inform you beforehand of the recipient, purpose and scope of the data. Only necessary information is shared, such as your name, contact details and project address.

The legal basis is Article 6(1)(a) GDPR. Consent may be withdrawn at any time with effect for the future.

The website uses React, Next.js and Tailwind CSS. The Hanken Grotesk font is hosted locally with the website files through ALL-INKL.COM.

Loading the font does not establish a connection to an external font provider. Its technical delivery is covered by the hosting described in Section 3.

Using these software components alone does not transfer visitor data to their developers.

Recipients include, to the extent necessary, ALL-INKL.COM, the Apple and Google services used, and OpenAI and Anthropic when their services are used. Trade contractors receive data only following the authorisation described in Section 9.

Providers' data protection roles depend on the service and applicable terms. Where they act as processors, an agreement under Article 28 GDPR is required.

International cloud and AI services may process data outside the EU or EEA, particularly in the United States. In addition to a legal basis for processing, this requires a basis under Articles 44 et seq. GDPR.

Information and, where applicable, copies of the relevant safeguards may be requested at mail@raumideenwerk.com.

Personal data is retained for as long as necessary for the relevant purpose. Resolved enquiries are deleted unless further cooperation or another legal basis requires continued storage.

Project and contract documents are retained during the project and afterwards to the extent required by statutory retention obligations or to establish, exercise or defend legal claims. The legal bases are Article 6(1)(c) and Article 6(1)(f) GDPR, respectively.

Contact and appointment entries and project copies no longer needed are removed from the systems used, including synchronised devices and cloud storage.

Subject to the applicable legal conditions, you have rights of access under Article 15 GDPR, rectification under Article 16 GDPR, erasure under Article 17 GDPR, restriction of processing under Article 18 GDPR and data portability under Article 20 GDPR.

You may withdraw consent at any time with effect for the future. This does not affect the lawfulness of processing before withdrawal.

Where your data is processed on the basis of Article 6(1)(f) GDPR, you may object at any time under Article 21 GDPR on grounds relating to your particular situation. I will then cease processing unless I demonstrate compelling legitimate grounds overriding your interests, rights and freedoms, or processing serves to establish, exercise or defend legal claims.

To exercise your rights, contact mail@raumideenwerk.com.

Under Article 77 GDPR, you have the right to lodge a complaint with a supervisory authority, particularly in the place of your habitual residence, place of work or the alleged infringement.

The authority responsible for my place of business is the Berlin Commissioner for Data Protection and Freedom of Information: www.datenschutz-berlin.de/